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For HR who still print development plans to get a signature

Free e-signature for HR documents — sign a plan with a code, not on paper

Make an IDP, a PIP, a job profile or the HR strategy in PapaHR and send it for signing: the employee, the manager and HR read it and sign with a code from the email. Every signature keeps the time and IP, the copy keeps its SHA-256 fingerprint. Up to 5 HR documents free.

Start for free → How it works ↓
  • 5 HR documents free
  • No fee per signature
  • No card
5HR documents with signing — free
6digits of the code from the email; it works 30 minutes
4kinds of HR documents: IDP, PIP, job profile, HR strategy
$0no fee per envelope or per signer
How it works

From a draft to a signed plan — three steps

Nothing to upload or print: the document is made and signed in PapaHR.

🌱Development plan (IDP)🎯Improvement plan (PIP)🧩Job profile📈HR strategy
1

Fill the document

An IDP, a PIP, a job profile or the HR strategy — section by section, with prompts and autosave.

📨 Send for signing
2

Choose who signs

PapaHR suggests the employee, the manager and HR; add a colleague or a guest by email. Each gets a personal link.

✓ Signed by everyone · IDP-0001 Tom Reed · 14 Nov, 13:27 · by the code from the email · IP 203.0.113.5 SHA-256 · c602ee1c486a…919c19
3

Sign with a code

The signer reads, ticks «I have read», gets a 6-digit code and signs. HR signs right in PapaHR.

Screens of PapaHR

Documents and signatures inside PapaHR

Real screens of PapaHR with a sample company, on the free plan. Click a section.

Signing an HR document in PapaHR
Signing an HR document in PapaHR
Why not paper

Print, sign, scan — against PapaHR

🖨 Paper and scans

  • Print, catch the manager, sign, scan, send
  • A remote employee signs a week later — or never
  • Nobody knows which version was signed
  • Signed plans are lost in email and folders
  • Reminders to sign are sent by hand

PapaHR

  • Sent from the document in one click
  • Signed from a phone by a code from the email
  • The signed copy is frozen with its SHA-256 fingerprint
  • An edit after sending blocks the old signatures until the new version is sent
  • Reminders go by themselves after 2 days
E-signature services

What an e-signature usually costs

E-signature services sign any document and limit the free plan by documents a month. PapaHR signs the HR documents made in it.

ServiceFree planPriceSigns
PapaHRYes: up to 5 HR documents at once, no time limit$0 · Pro: unlimited, $1.50 per employee a monthHR documents made in PapaHR
DocuSignNoPersonal: $11 a month on a yearly plan, 5 envelopes a monthAny documents
Dropbox SignYes: 3 signature requests a monthEssentials: $15 a month, $10.05 a month paid yearlyAny documents
PandaDocYes: 5 documents a monthStarter: $19 per seat a month paid yearlyAny documents
Adobe Acrobat StandardNo$14.99 a month on a yearly plan, $24.99 month to monthPDFs

The cheapest paid plan on the vendors' sites, checked on 14 November 2026. Prices change: check them on their sites.

What is free

Everything to sign HR documents without paper

In the free plan, with no time limit: up to 5 HR documents at once and any number of signatures.

📄4 kinds of HR documents

IDP, PIP, job profile, HR strategy.

👥Any signers

The employee, the manager, HR, a guest by email.

🔐A code by email

And in Telegram, if the person connected it.

🧾A trail of each signature

The time, the way and the IP.

🔏SHA-256 fingerprint

Of the copy sent for signing.

✕Decline with a comment

The signer can say no and why.

🔔Reminders

After 2 days, every day until signed.

🖨Save as PDF

The signed document from the browser.

Try it

Sign a document yourself

The same steps as on the signer's page. The code is shown here instead of an email, and the fingerprint is a real SHA-256 of the text, counted in your browser. Nothing is sent.

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Why it is free

PapaHR is an HR platform: HR documents with signing, employee cards, time off and onboarding are free for up to 25 employees. We earn when a company grows and needs Pro, not on every signature.

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When documents grow

What Pro adds to HR documents

$1.50 per employee a month paid yearly, at least 10 employees. No fee per document or per signature.

HR documents without a limitAI drafts of IDPs and PIPs from the recordsHR colleagues send and signMore than 25 employees

🎁 Pro can be turned on for 14 days for free, with no card — one button inside PapaHR.

Pricing →

Questions

Is signing really free?

Yes: the free plan keeps up to 5 HR documents at once, and each can be signed by any number of people, with no time limit and no card. Delete a document you do not need, and the place is free again.

Which documents can be signed?

The HR documents made in PapaHR: an individual development plan, a performance improvement plan, a job profile and the HR strategy. Uploading your own PDF, a contract or an offer letter for signing is not possible.

How does a person sign?

They open a personal link, read the document, tick «I have read the document and agree with it» and get a 6-digit code by email (and in Telegram, if connected). The code works 30 minutes. HR signs right in PapaHR.

What proves the signature?

Each signature keeps the date and time, the way (by the code or in PapaHR) and the IP. The copy sent for signing is frozen with its SHA-256 fingerprint. It is a simple electronic signature: whether it is enough for a document is decided by the law of your country.

What if the document changes after sending?

Signing stops: the signatures belong to the old version. Send the new version, and people sign it again.

How is it different from DocuSign or Dropbox Sign?

They sign any document and limit the free plan by documents a month. PapaHR signs the HR documents made in it, and the plan, the people and the signatures stay together in the employee's file.

Development plans signed — without a printer

Sign up, make the first IDP and send it for signing.

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