Free programs

Modules of PapaHR you can use for free with a team of up to 25 people.

Time off tracker Track vacations and time off for free: requests, approval by the manager in Telegram, balances, holidays and the timesheet. Up to 25 employees. Leave management A free leave management system for small business: your leave types, monthly or yearly accrual, carry-over, approvals in Telegram and the team calendar. Up to 25 employees. Time clock A free time clock for a small team: employees check in and out in the browser or in Telegram, the hours go to the timesheet by themselves. Up to 25 employees. Employee database A free employee database instead of Excel: employee cards, import from a spreadsheet, the org chart, probation and birthday reminders. Up to 25 employees. Org chart Build the org chart of your company for free: departments, managers and employee cards, import from Excel. Up to 25 employees. Onboarding software Free onboarding software: a plan for each newcomer with dated tasks for HR, the manager, the mentor and IT, a survey of the newcomer and the decision at the end of probation. Up to 25 employees. Equipment tracking Track laptops, phones and other company equipment for free: who has what, issue and return acts, QR labels, repair and write-off. Up to 25 employees. HR system instead of Excel When Excel is no longer enough for HR: signs the spreadsheet is in the way, a comparison with an HR system and moving your data. PapaHR is free for up to 25 employees.

Templates

Fill them in on the page or open them in PapaHR — the same templates as in the account.

Onboarding plan template A ready onboarding plan for a new employee: tasks before day one, the first day, week and three months — for HR, the manager, the mentor and IT. Free. 30-60-90 day plan A 30-60-90 day plan template: what the new hire learns, does and achieves at each stage, and the check-in meetings. Fill it in right on the page. Offboarding checklist A ready offboarding checklist: from the notice to the last day — handover of work, access, equipment, documents and the exit interview. Free. 1:1 meeting template Ready 1:1 meeting templates: a regular meeting, a development plan, probation and a performance improvement plan. Questions, agreements and mood. Performance review template A ready performance review template: self-assessment questions, a competency scale, final ratings and the 9-box of potential and performance. IDP template A ready IDP template with an example: career goals, development goals using the 70-20-10 model, barriers and budget, check-in meetings and approvals. PIP template A ready PIP template: when you need one, the performance gap, SMART goals, a meeting schedule, support, success criteria and consequences. Job profile A ready job profile template with an example: place in the structure, purpose of the position, key result areas and KPIs, responsibilities, requirements and competencies. Job posting template The structure of a job ad and a free check of your text: words that put candidates off, biased phrases, pay, schedule, length. Offer letter template A ready job offer letter: position, pay, start date, probation, reply deadline. Fill in the fields — the letter builds itself; copy or print it. Employee handbook An employee handbook template: how things work here, benefits, requests and whom to ask. A checklist of sections and sending it out with a read confirmation. OKR examples 10 ready OKR examples: company, department and personal goals, each with key results that have a starting and a target value. 360 feedback questionnaire A ready 360-degree feedback questionnaire: 15 competencies with 3 statements each, a questionnaire about the manager and an answer scale.

Calculators and surveys

Count turnover, eNPS and KPI bonuses, score interviews and share responsibility.

Turnover calculator Calculate turnover for a period and annualized, the share of voluntary exits and roughly what turnover costs the company. The formulas are shown. eNPS survey A ready eNPS survey: one question from 0 to 10 and two open ones. How to calculate eNPS, what score counts as good and how to compare departments. Free for up to 25 employees. Engagement survey A ready employee engagement survey: 20 statements on 10 drivers (manager, recognition, growth, workload, pay and more), eNPS and open questions. Exit interview questions Exit survey questions to copy: 8 statements on the manager, pay, growth, workload and team, the main reason for leaving and what could have made them stay. Anonymous, 3 minutes. Free for up to 25 employees. KPI template A KPI template: name, formula, weight, period and the usual calculation mistake. Ready KPIs for 30 roles and a bonus calculator by achievement. Interview scorecard An interview scorecard template: weighted criteria, behavioural STAR questions, a 1–5 rating and a weighted total for each candidate. RACI matrix A RACI matrix template: tasks, roles, who does the work, who is accountable, who is consulted and who is informed. Set roles with a click — the check shows the mistakes.

Free checks

Answer the questions — get a report with a score and what to do next. No account and no email.

HR audit checklist Free company HR audit, no sign-up: 13 areas — business, HR team, recruiting, HR processes, culture, EVP, technology, remote work. A score for every area, recommendations and a PDF report. HR strategy builder Develop an HR strategy online, no sign-up: 17 sections from business goals and HR audit results to budget, ROI and a roadmap. Examples in every section, save as PDF. Manager effectiveness Free manager effectiveness assessment: 42 statements in 7 areas — goals and priorities, transparent decisions, care for people, delegation, developing the team, feedback. A 1–5 scale, a report and a PDF, no sign-up. Operational efficiency Free operational efficiency checklist based on the Rockefeller Habits: goals and priorities, meeting rhythm, metrics, accountability, customers. 40 questions, a report by section and a PDF, no sign-up.

Comparisons

How PapaHR differs from other HR systems: features and the price for your team size.

Roles: KPI and duties

Duties, KPIs, a bonus calculator and an onboarding plan for 30 roles — from a cashier to a product manager.

Sales Representative Head of Sales Account Manager Call Center Agent Customer Support Specialist Office Manager Accountant Head of Accounting Receptionist Executive Assistant In-house Counsel HR Manager Recruiter Marketing Manager Social Media Manager Graphic Designer Content Manager Software Developer QA Engineer (Software Tester) Project Manager Product Manager Warehouse Manager Warehouse Associate Delivery Driver Purchasing Manager Logistics Coordinator Retail Sales Associate Cashier Restaurant Shift Manager Cook All roles →

PapaHR Academy 24 practical HR courses by Mike Pritula Recorded lessons, templates and homework review — each course with a free template in PapaHR. See the courses → HR Index How HR works in small companies The totals of the free checklists: what companies do well and where they fall behind. Open the index → Help center How to do it in PapaHR Step-by-step answers on how to do things in PapaHR. Open the help →

Free HR materials