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PapaHR · Mike Pritula Academy

Offer letter template — the job offer email

The offer closes the hire: in one minute the candidate should see what you offer, what you pay and by when to reply. Fill in the fields — the letter builds itself.

Send offers from PapaHR Pricing →

Hiring is in Pro: $1.50 per employee a month, no extra fee for recruiters.

  1. Agree the pay and the start date with the manager before you write.
  2. Fill in the fields below and read the letter aloud: will the candidate understand everything?
  3. Send it and call the same day: an offer without a call often gets lost.

Build the letter

Letter 

                    

                        
                        
                        
                    

                

            

            
The fields are kept only in this browser. Empty lines do not go into the letter.

        

    
    
    
    
    
    
    
            
        

            
                Modern Recruiter
                
                    Course on this topic
                    Recruitment Training Course — Modern Recruiter
                    Build a search plan, find candidates and run structured interviews. Practise the recruitment process from the hiring brief to the offer and onboarding.
                    $450Open the course →
                
            
        

    
    
    

                    
What an offer must include

            
The position and the manager, the pay and how it is paid, the start date, the format and schedule, the probation and the reply deadline. Everything promised at the interview goes into the letter too — then there is no disappointment in the first month.
                                
If the candidate negotiates

            
That is normal: it means they take your offer seriously. Decide with the manager in advance how much the pay can go up and what you can give instead of money — the start date, remote days, training.
                    
        
Questions

                    
How is an offer different from an employment contract?
An offer is a proposal, a contract is a legal document. The offer does not replace the contract: you sign it after the candidate accepts, under the laws of your country.

                    
How long should the candidate have to reply?
The PapaHR template gives three working days. Shorter puts pressure on them; longer gives them time to get another offer.

                    
What does it cost in PapaHR?
Hiring is in Pro: $1.50 per employee a month paid yearly; recruiters and hiring managers at no extra cost.

            


    

        

            
Offers that get accepted

            
Sign up and take a candidate from the vacancy to the offer — the person you hire becomes an employee with an onboarding plan.

            

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